How to Download Q&A in Teams
Microsoft Teams is a powerful collaboration tool that allows you to communicate, share files, and work together with your team members. But did you know that Teams also has a feature called Q&A that lets you manage questions from attendees in your meetings? In this article, you will learn what Q&A is, how to enable it, how to manage it, how to moderate it, how to participate in it, how to download it, and what are the benefits and best practices of using it.
download q amp;a in teams
What is Q&A in Teams?
Q&A is a feature that allows you to create a separate feed for questions and answers in your Teams meetings. It is best for large, structured meetings like town halls, webinars, all hands, and trainings where presenters take questions from attendees and answer them in real time. As an organizer, you can choose to have a moderated or unmoderated Q&A. In a moderated Q&A, you can review and publish or dismiss questions before they appear in the feed. In an unmoderated Q&A, attendees' questions will appear in the feed immediately. You can also enable replies, anonymous posts, reactions, and more in your Q&A settings.
How to enable Q&A in your meeting
You can enable Q&A in your meeting from Outlook or Teams before or during the meeting. Here are the steps:
From Outlook: Open a new calendar event and select Meeting Options at the top of the window. Go to Enable Q&A and select the Yes toggle.
From Teams before the meeting starts: Schedule a meeting and send it. Open the invite from your calendar and select Meeting options at the top. Go to Enable Q&A and select the Yes toggle.
From Teams during the meeting: Select More actions at the top of the meeting window. Select Meeting options. Go to Enable Q&A and select the Yes toggle.
Note: Q&A must only be enabled through Meeting options. If you have used the Q&A app from the Teams app store, then remove the app and instead use Meeting options to enable Q&A.
How to manage Q&A settings
As an organizer or co-organizer of a meeting with Q&A enabled, you can manage Q&A settings and customize the attendee experience. To access Q&A settings, join your meeting as an organizer or co-organizer and select the gears icon. You can choose between a moderated and unmoderated meeting, enable or disable replies, anonymous posts, reactions, upvotes, downvotes, sorting by popularity or recency.
How to moderate Q&A
If you have enabled moderation for your Q&A, you can review and publish or dismiss questions from attendees before they appear in the feed. To do this, join your meeting as an organizer or co-organizer and select the Q&A icon. You will see a list of questions with different statuses: Published, Unpublished, or Dismissed. You can select a question and choose to publish it, dismiss it, or reply to it. You can also filter the questions by status or search for keywords. As a moderator, you can also edit or delete any question or answer in the feed.
How to participate in Q&A
If you are an attendee of a meeting with Q&A enabled, you can ask questions, reply to questions, react to questions and answers, and upvote or downvote questions. To do this, join your meeting as an attendee and select the Q&A icon. You will see a feed of questions and answers from other attendees and presenters. You can ask a question by typing in the text box and selecting Send. You can also choose to post anonymously by selecting the eye icon. Depending on the Q&A settings, you may be able to reply to questions, react with emojis, upvote or downvote questions, and sort the feed by popularity or recency.
How to download Q&A
As an organizer or co-organizer of a meeting with Q&A enabled, you can download a report of the Q&A session after the meeting ends. The report will include the details of each question and answer, such as the author, content, status, timestamp, reactions, votes, and replies. To download the Q&A report, follow these steps:
Go to your Teams calendar and open the meeting invite.
Select Meeting options at the top of the window.
Select Download Q&A report under Meeting reports.
Save the report as a CSV file on your device.
Note: You can only download the Q&A report within 30 days after the meeting ends. After that, the report will be deleted.
Benefits of using Q&A
Using Q&A in your Teams meetings can have many benefits for both presenters and attendees. Some of them are:
It can increase engagement and interaction between presenters and attendees.
It can help presenters address attendees' questions and feedback in an organized and efficient way.
It can provide attendees with a platform to share their opinions, insights, and experiences with others.
It can foster a sense of community and collaboration among attendees.
It can generate valuable insights and data for presenters to improve their content and delivery.
Best practices for using Q&A
To make the most out of Q&A in your Teams meetings, here are some best practices to follow:
As an organizer or co-organizer, plan ahead and decide whether you want a moderated or unmoderated Q&A, and what settings you want to enable or disable.
As an organizer or co-organizer, communicate clearly with your presenters and attendees about how to use Q&A and what to expect from it.
As an organizer or co-organizer, assign roles and responsibilities for moderating and answering questions during the meeting.
As a presenter, encourage attendees to ask questions and provide feedback through Q&A.
As a presenter, acknowledge and address questions from attendees in a timely and respectful manner.
As an attendee, ask relevant and constructive questions that add value to the discussion.
As an attendee, respect other attendees' questions and opinions and avoid spamming or trolling.
Limitations and requirements of Q&A
Before you use Q&A in your Teams meetings, be aware of some limitations and requirements that apply:
You need a Microsoft 365 license that includes Teams to use Q&A.
You need to schedule your meeting in advance to enable Q&A. You cannot enable Q&A for ad hoc or channel meetings.
You need to have at least 10 attendees in your meeting to use Q&A.
You cannot use Q&A with live captions or live transcripts.
You cannot use Q&A with breakout rooms.
You cannot use Q&A with other apps like polls or whiteboard.
Conclusion
In conclusion, Q&A is a useful feature that allows you to create a separate feed for questions and answers in your Teams meetings. It is ideal for large, structured meetings where presenters take questions from attendees and answer them in real time. You can enable Q&A in your meeting from Outlook or Teams before or during the meeting. You can also manage Q&A settings, moderate Q&A, participate in Q&A, and download Q&A after the meeting. Using Q&A can have many benefits for both presenters and attendees, such as increasing engagement, interaction, feedback, and insights. However, you should also be aware of some limitations and requirements that apply to Q&A, such as licensing, scheduling, attendance, and compatibility. To make the most out of Q&A, you should follow some best practices, such as planning ahead, communicating clearly, assigning roles, encouraging questions, acknowledging answers, asking relevant questions, and respecting opinions.
FAQs
Here are some frequently asked questions about Q&A in Teams:
How do I access Q&A in Teams?
You can access Q&A in Teams by joining a meeting with Q&A enabled and selecting the Q&A icon. You will see a feed of questions and answers from other attendees and presenters. You can also access Q&A settings by selecting the gears icon.
How do I enable or disable Q&A in Teams?
You can enable or disable Q&A in Teams from Outlook or Teams before or during the meeting. To do this, open the meeting invite and select Meeting options. Go to Enable Q&A and select the Yes or No toggle.
How do I download Q&A in Teams?
You can download Q&A in Teams after the meeting ends. To do this, go to your Teams calendar and open the meeting invite. Select Meeting options and then Download Q&A report. Save the report as a CSV file on your device.
What are the benefits of using Q&A in Teams?
Some of the benefits of using Q&A in Teams are:
It can increase engagement and interaction between presenters and attendees.
It can help presenters address attendees' questions and feedback in an organized and efficient way.
It can provide attendees with a platform to share their opinions, insights, and experiences with others.
It can foster a sense of community and collaboration among attendees.
It can generate valuable insights and data for presenters to improve their content and delivery.
What are the best practices for using Q&A in Teams?
Some of the best practices for using Q&A in Teams are:
As an organizer or co-organizer, plan ahead and decide whether you want a moderated or unmoderated Q&A, and what settings you want to enable or disable.
As an organizer or co-organizer, communicate clearly with your presenters and attendees about how to use Q&A and what to expect from it.
As an organizer or co-organizer, assign roles and responsibilities for moderating and answering questions during the meeting.
As a presenter, encourage attendees to ask questions and provide feedback through Q&A.
As a presenter, acknowledge and address questions from attendees in a timely and respectful manner.
As an attendee, ask relevant and constructive questions that add value to the discussion.
As an attendee, respect other attendees' questions and opinions and avoid spamming or trolling.
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